Web-based asset management

ABSTRACT

The method and system of the present invention provides an improved technique for replacing, implementing and managing computer-related assets. A technician accesses the World Wide Web through a user&#39;s computer. The information resident on the computer, including information regarding the computer and the user&#39;s preferences, are downloaded to a remote storage medium through the World Wide Web. Once downloaded, all information may be removed from the user&#39;s computer. Subsequently, the technician accesses another computer such as, for example, a new computer that has been assigned to the same user. The technician accesses the World Wide Web through the new computer and downloads the information previously stored on the remote storage medium. This information can then be used to install the user&#39;s prior applications, settings and preferences on the new computer.

RELATED APPLICATIONS

This application is a continuation of U.S. patent application Ser. No. 13/417,064, filed Mar. 9, 2012, and is now issued as U.S. Pat. No. 8,484,248, granted Jul. 9, 2013, which is a continuation of U.S. patent application Ser. No. 12/916,410, filed Oct. 29, 2010, and is now issued as U.S. Pat. No. 8,321,468, granted Nov. 27, 2012, which is a continuation of U.S. patent application Ser. No. 12/723,327, filed Mar. 12, 2010, which is a continuation of U.S. patent application Ser. No. 10/464,176, filed Jun. 18, 2003, and is now issued U.S. Pat. No. 7,765,181, granted Jul. 27, 2010, which is a continuation of U.S. patent application Ser. No. 10/321,115, filed Dec. 17, 2002, and is now issued U.S. Pat. No. 6,636,857, granted Oct. 21, 2003, which claims priority to U.S. Provisional Patent Application No. 60/342,031 filed on Dec. 18, 2001 entitled “Method and System for Deploying, Tracking and Managing Technology-Related Resources”, all of which are herein incorporated by reference.

BACKGROUND

Computer-related technology is advancing at a remarkable rate. New technologies are being introduced daily that add new functionality or features to pre-existing technology. As these new technologies are introduced, the prices of devices that incorporate those technologies drop. As prices drop, more and more users are upgrading systems and adding new devices. Consequently, sales of computer-related devices are currently at an all-time high.

This trend most heavily impacts corporations with large investments in computer-related assets. However, the decision to upgrade to a new system is often only the beginning of the process. Once a new system has been selected and funds have been allocated for the acquisition, the questions remains of how best to replace, implement and manage the new assets. A poor or improper implementation can be extremely costly and disrupt an entire organization. Moreover, there is a strong trend in the industry currently towards paying fees for asset management on a per asset per month basis. Legacy systems are poorly equipped to accommodate such pricing models. A need exists, therefore, for an improved system and method for replacing, implementing and managing computer-related assets.

Existing systems and methods exist for replacing old computer-related assets. Typically, a computer technician would access the existing asset and make either handwritten notes of the user's setting and preferences or input the information into a computer and save it to a diskette. The technician would then download the information on the device's drive onto a portable medium. This process can take a considerable amount of time, is prone to technician error and results in a high labor cost due to the higher rates paid to computer technicians over general office laborers.

Existing methods are further limited because the information that is collected is not collected in such a manner that it can be compiled, managed and updated in the future. Under existing methods, once the computer technician re-installs the information on a new machine, he destroys any records that he may have kept relating, for example, to the specific versions of software installed, the serial number of the computer on which it was installed or the date of installation and, if the information is saved, it is usually not accessible in an organized, easily-accessible manner. Consequently, when the new machine is ready to be upgraded, relocated or decommissioned, the computer technician must start anew to gather information about it and the user's settings and preferences.

There is a need, therefore, for an improved method and system for replacing, implementing and managing computer-related assets.

SUMMARY

Various embodiments provide a method and system for replacing, implementing and managing computer-related assets. Embodiments provide a method of asset management in which a technician accesses the World Wide Web through a user's computer. The information resident on the computer, including information regarding the computer and the user's preferences, is downloaded to a remote storage medium through the World Wide Web. Once the information is downloaded, all information may be removed from the user's computer. Subsequently, the technician accesses another computer such as, for example, a new computer that has been assigned to the same user. The technician accesses the World Wide Web through the new computer and downloads the information previously stored on the remote storage medium. This information can then be used to install the user's prior applications, settings and preferences on the new computer.

Embodiments provide a method for asset management in which information that is downloaded from a user's computer at the time that a computer is installed or relocated is retained in a centralized database. Thereafter, the information can be accessed, modified and updated throughout the life of the computer.

BRIEF DESCRIPTION OF THE DRAWINGS

The disclosed embodiments will be described with reference to the accompanying drawings, which show important sample embodiments of the invention and which are incorporated in the specification hereof by reference, wherein:

FIG. 1A is a flow diagram of a typical asset management workflow process at an original device;

FIG. 1B is a flow diagram of a typical asset management workflow process at a new device;

FIG. 2A is a workflow diagram showing the preferred method, at an original device, for asset management according to the present invention;

FIG. 2B is a workflow diagram showing the preferred method, at a new device, for asset management according to the present invention;

FIG. 3 is a system diagram showing the preferred system for asset management;

FIG. 4 is a typical screen display used in the preferred method for asset management showing how a technician is prompted for location information;

FIG. 5 is a typical screen display used in the preferred method for asset management showing how a technician is prompted for user information;

FIG. 6 is a typical screen display used in the preferred method for asset management showing how a technician is prompted for legacy asset information;

FIG. 7 is a typical screen display used in the preferred method for asset management showing how a technician is prompted for application information; and

FIG. 8 is a typical screen display used in the preferred method for asset management showing how a technician is prompted for new asset information.

DETAILED DESCRIPTION

The numerous innovative teachings of the present application will be described with particular reference to the present embodiments. However, it should be understood that these embodiments provide only a few examples of the many advantageous uses of the innovative teachings herein. In general, statements made in the specification of the present application do not necessarily delimit any of the various claimed embodiments. Moreover, some statements may apply to some inventive features, but not to others.

A typical asset deployment work flow is illustrated in FIG. 1A and FIG. 1B. Referring to FIG. 1A, typically a technician would begin by accessing the original computer-related hardware device. He would download all data to portable media 101. For example, the technician may download all data to a CD-ROM, tape drive or another attached portable hard drive. Thereafter, the technician would perform a visual inspection of the device and record information concerning the device 102 obtained, including such information as the software applications installed on the machine, the serial number of the machine, the hardware attached to the machine, and other information concerning the type and nature of the user's equipment. The technician will next record user preferences and settings 103. This information may include the user's bookmarks, recorded passwords, and other information specific to the individual user. Once the information has been obtained and recorded, the technician will proceed to erase all data on the device 104. The original device is then ready for disposition.

Either the same or a new technician will be responsible for installing the users information on a new device. Referring to FIG. 1B, the technician will begin by installing the information on the device from the portable media 110. Once the information has been installed, the technician will proceed to update the user's settings and preferences 111. The technician will then inspect the device to determine identifying information 112 such as the device's serial number and the software installed. Thereafter, the technician will create a manual report 113 of all activities related to the user's devices. The process undertaken by the technician is cumbersome due to the slow speeds at which data is transferred from the device to the portable media. In addition, the process is costly because an experienced computer technician is needed to transfer the files and update the user's settings and preferences. Moreover, there is a risk that the information stored on the portable media may be lost while being transported.

A method for asset management is shown in FIG. 2A and FIG. 2B. The work flow is a highly generalized overview of non-industry specific deployment and does not take into account such activities as future asset management, integration of disparate systems, data assimilation and the like, all of which may be performed as part of this invention. Referring to FIG. 2A, the method commences when a technician accesses the World Wide Web 201 through the user's computer-related hardware device such as a desktop computer, laptop computer, hand-held computer, printer, scanner, networking device or storage device. The technician can access the World Wide Web 201 through the internet, a local area network, or other methods known in the art. Once the technician has access to the World Wide Web, he proceeds to upload all information from the device to a remote storage medium 202. The information may be transferred through a secure, encrypted transmission so as to protect the confidentiality of the information. Additionally, the information may be converted to formatted data files prior to transmission for ease of storage and transfer. The information transferred contains information regarding the user's preferences and settings and the user's overall equipment configuration. Once the information has been uploaded by the technician, the technician can erase all data 203 residing on the device. The device may then be disposed of without further activity.

The same or a new technician can then install the information on the new device. Referring to FIG. 2B, the technician will proceed by first accessing the World Wide Web 210 to access the remote storage medium on which the user's information is stored. The information may be stored on the remote storage medium in a database, such as a relational database. In addition, the technician will next download all information relating to the user from the remote storage medium 211. This process may include, for example, a filter so that unwanted or redundant files will not be transferred. Once the information has been downloaded to the new device the system can automatically update user settings and preferences 212.

The improved process described in FIG. 2A and FIG. 2B have a number of advantages over the prior art. For example, the transfer of information occurs rapidly so that the transfer of data to the new device can occur on a real time basis. In addition, because the information is held in electronic form, a wide variety of reports can be generated relating to the information resident on the user's computer. Also, because software is being installed electronically, a means exists for monitoring, updating and controlling versions of software resident on the device. Another benefit is the ability to translate information being transmitted between devices into a common language.

It will be understood by those skilled in the art that certain information regarding a user's settings, preferences or equipment may not be included within the information transmitted to the remote storage medium and therefore may not be available to update the new device. In such cases, it is anticipated that, as part of the present invention, a combination of the foregoing Web-based asset management and traditional techniques for updating user's settings, preferences and equipment list would be used. For example, when information is downloaded from the remote storage medium 211, a method may be employed whereby the device assesses what information it requires has not been downloaded. Thereafter, the device would be programmed to prompt the user to provide such information.

A system for Web-based asset management is shown in FIG. 3. The system preferably comprises an original device 301, a remote storage medium 302 and a new device 303. The original device 301 and the new device 303 both have access to the World Wide Web. The system described herein provides a means for transferring information from the original device through the World Wide Web to a remote storage medium 310. In addition, the system provides a means 311 for transferring information from the remote storage medium to a new device through the World Wide Web. As has been previously described, the transfer of information from the original device through the remote storage medium to the new device is completed once the user's preferences and profile settings have been completed.

FIG. 4 depicts a meeting display showing how a technician may be prompted to input information regarding the location in which the equipment exists. Basic information is included on the form such as, for example, site contact and phone number, language predominantly spoken at the site, and the name of the representative who performed the survey. The input of this information provides a valuable resource within the overall method and system because future users can refer back to the information when subsequent visits are planned.

FIG. 5 presents a screen display showing how a technician may be prompted to input information regarding the device's user. The information to be input will include such information as first name, last name, user ID and email address. This information can be used by the system for validating the user's name and access authority.

FIG. 6 depicts a screen display that may be accessed by the technician for the purpose of inputting legacy asset information. The screen display prompts the technician to input such information as the asset type, manufacturer, model, serial number and peripherals. This information is critical to the system for the future configuration of the user's devices.

FIG. 7 shows a screen display that may be used to prompt a technician to input information regarding the existing applications on a user's device. The display will first prompt a technician to input a user name and the machine name. The program will then automatically discover the applications on the device, a procedure which is known in the art. Once the information is obtained, it is combined with the user name and machine name previously entered.

FIG. 8 provides a depiction of a screen display in which a technician may be prompted to input information regarding the new asset. Information that may be requested includes the scheduled installation date, the new asset source, the new work station type and the location of the new asset. 

The invention claimed is:
 1. A method for asset management utilizing a network, comprising: accessing the network via a handheld computing device; transferring hardware-related information and user-preference information from the handheld computing device through the network to a remote storage medium; receiving from the remote storage medium, via the network, at least a portion of the hardware-related information and the user-preference information; and determining additional user-preference information that was not received from the remote storage medium; prompting a user to provide the additional user-preference information that was not received from the remote storage device; receiving the additional user-preference information; in response to receiving the: additional user-preference information, at least a portion of the hardware-related information received from the remote storage device, and at least a portion of the user-preference information received from the remote storage device, restoring user preferences on a new handheld computing device; and displaying a status of at least a portion of the restoration of the user preferences on the new handheld computing device.
 2. The method of claim 1, wherein the handheld computing device is selected from the group consisting of handheld computers, mobile phones, and mobile computing devices.
 3. The method of claim 1 wherein the method of accessing the network is over the Internet.
 4. The method of claim 3 wherein the method of accessing the network incorporates secure, encrypted transmission.
 5. The method of claim 1 wherein the method of accessing the network is through a local area network.
 6. The method of claim 5 wherein the method of accessing the network incorporates secure, encrypted transmission.
 7. The method of claim 1, wherein the hardware-related information is converted to formatted data files for ease of storage and transfer prior to the transmission to the new handheld computing device.
 8. The method of claim 1 wherein the hardware-related information is stored on the remote storage medium in a relational database.
 9. The method of claim 1 wherein the hardware-related information is continuously updated on a real-time basis.
 10. The method of claim 1 wherein the method includes generating a report of the hardware-related information after the new handheld computing device has been restored.
 11. The method of claim 1 wherein the transferring hardware-related information and user-preference information from the handheld computing device through the network to the remote storage medium includes a method for filtering unwanted or redundant information.
 12. The method of claim 1 wherein restoration of the user's settings comprises: inputting the user's settings from information that is available on the remote storage medium.
 13. The method of claim 1 wherein the method has the ability to monitor, restore, and control versions of software resident on the handheld computing device.
 14. The method of claim 1 wherein the method provides translating the hardware-related information into a common language.
 15. A system for asset management utilizing a network, comprising: a first handheld computing device, the first handheld computing device having access to the network; a second handheld computing device, the second handheld computing device having access to the network; means for transferring hardware-related information and user-preference information from the first handheld computing device through the network to a remote storage medium; means for transferring the hardware-related information and the user-preference information from the remote storage medium to the second handheld computing device; means for determining additional user-preference information that was not received from the remote storage medium; means for prompting a user to provide the additional user-preference information that was not received from the remote storage device; and means for restoring the user's settings from the first handheld computing device to the second handheld computing device, based on additional user-preference information received by the user.
 16. The system of claim 15 wherein the first and the second handheld computing devices are selected from the group consisting of handheld computers, mobile phones, and mobile devices.
 17. The system of claim 15 wherein the means for transferring hardware-related information from the first handheld computing device through the network to the remote storage medium includes a method for filtering unwanted or redundant information.
 18. The system of claim 15 wherein the restoring of the user's settings comprises: inputting the user's settings from information that is available on the remote storage medium. 